Join The
LENZI INCORPORATED TEAM

Lenzi Incorporated provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Role and Responsibilities

• Develop Progress Schedule with Project Manager
• Generate, obtain, and confirm all information needed to create Schedule
• Participate in bid/scope review
• Organize site utility/services, security with Project Manager
• Identify field-construction and work sequence when finalizing bids
• Monitor Actual vs. Required performance by all parties
• Monitor performance to maintain schedule
• Direct company field staff
• Understand general contract changes/conflicts
• Prepare Daily Reports and all other on-site documentation
• Conduct Safety Meetings/Tailgate Talks weekly
• Document site with photographs daily
• Enforce regulations (safety/Legal)
• Communicate with all trades on and off site
• Attend/preside over weekly Subcontractor’s Meetings
• Issue Notices of Non-Compliance to Subcontractors in regard to quality of work or General Non-Compliance
• Ensure Job site is always clean & organized
• Perform all Job Progress and Completion Punch Lists. Identify and complete
• Assist in budgeting and awarding contracts
• Assist on obtaining permits
• Open and Close the job site daily, securing the perimeter
• Place orders for materials and equipment as needed

Qualifications and Education Requirements

• 5 years construction supervision experience
• High school diploma
• College degree preferred
• OSHA Certified

Role and Responsibilities

• Project Budget

1. Master Cost breakdown – Draft by Estimator
2. Master Cost breakdown – Final adjustments via buyouts
3. Master Cost breakdown – CGC Version
4. Job Cost Reports

• Subcontracts

1. Subcontractor Selection & Buyout
2. Letter of Intent
3. Subcontract
4. Insurance & CSLB

• Submittals

1. Submittal Log
2. Submittal Processing
3. Closeout Submittals
4. RFI Logs
5. Review and Track all above Items

• Subcontractor Progress Billing

1. Subcontractor’s Application for Progress Payment
2. Retention Billing
3. Conditional & Unconditional Waivers

• Owner Progress Billing

1. Schedule of Values
2. Monthly Progress Billing
3. Billing for Change Orders

• Change Orders

1. Extra Work Log
2. RFI, Back Charge, Proposal Request, Architect Supplemental Information, Construction Change Directive, and Pricing
3. Request for Proposal
4. Cost Proposals
5. Owner Change Order
6. Subcontractor Change Order
7. Budget Revisions

Margin Analysis

1. Procedure and Forms
2. Additional information for managing GC costs, overhead and profit

• Oversee jobs site administration
• Develop, monitor ad update Project Schedules
• Assist in monitoring quality of work
• Assist with coordinating Subcontractors with other trades
• Assist in maintaining Job site Safety
• Establish and maintain relationships with Project Owner, Design Team, Building Officials, Subcontractors, Vendors, Local Officials, Architects, and Engineers
• Obtain Permits & Licenses
• Determine needed resources
• Acquire equipment and materials needed at the job site
• Evaluate Progress
• Prepare Reports

Qualifications and Education Requirements

• Knowledge of contractual terms and conditions
• Knowledge of Construction pricing and costs
• Business Etiquette
• Ability to Prioritize
• Excellent Communicator
• High school diploma
• College degree preferred

ROLE AND RESPONSIBILITIES

• Answer/Screen all calls, and be able to dispatch calls to the correct employee

• Assess basic accounting data

• Knowledge of taxes, accounting programs

• Billing, Collections, invoicing, reconcile

• Accounts Receivable

• Accounts Payable - monitor and cut checks
• Create, send out and retrieve Waivers and Lien Releases for all clients, and vendors

• Organization

• Prepare deposits, transfers, postings

• Continual education, training on AP/AR knowledge

• Prepare spreadsheets

• Manage Calendars & Schedules

• Filing

• Make travel arrangements

• Copy, scan, fax, process accounting documents

• Invoice management (date stamp incoming invoices, and distribute to proper employee for approval, file in correct places)

• Sign for deliveries/ stock office supplies

• Logging items (credit card purchases, transmittals, certified mail)

• Preparing transmittals

• Manage receipts
• Completing delegated tasks

• Organizing Events

• Preparing Business Letters

• Ordering, tracking, and calling-off Rental Equipment for job sites

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• College degree preferred but not required

• Five years of experience in accounting / office administration is preferred

• Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, and Outlook

PREFERRED SKILLS/COMPETENCIES

• Excellent communicator

• Knowledge of Construction is preferred

• Accounts Receivable

• Accounts Payable

• Phone Etiquette

• Organize/ Ability to prioritize

• Knowledge of Subcontractor insurance requirements

• Knowledge of CSLB importance

• Confidentiality

PHYSICAL DEMANDS

• Standing (16-45%)

• Sitting (45-100%)

• Lifting 20lbs minimum (45-100%)

• Carrying (16-45%)

• Walking (45-100%)

• Driving (45-100%)

MENTAL DEMANDS

• Problem Solving (45-100%)

• Make decisions (45-100%)

• Supervise (16-45%)

• Interpret Data (45-100%)

• Organize (45-100%)

• Read & Write (45-100%)

• Typing (45-100%)

ESSENTIAL FUNCTIONS *REASONABLE ACCOMMODATIONS MAY BE MADE TO ENABLE INDIVIDUALS WITH DISABILITIES TO
PERFORM THE ESSENTIAL FUNCTIONS

• Manages the reception area to ensure effective telephone and mail communications, both internally and externally to maintain a professional image

• Coordinate with office manager to assist in all activities in the Office Administration Department

• Assist in supervising the maintenance and alteration of office areas

• Assists in supervising the maintenance of office equipment, including, copier, fax, etc.

• Assisting in all day-to-day operations, including delivering plans and other documents to other businesses

• Participates as needed in special department projects

WORKING ENVIRONMENT

• Indoor (45-100%)

• Outdoor (0-15%)

• High Temperature (0-15%)

• Low Temperature (0-15%)

• Loud Noises (0-15%)

• Fumes (0-15%)

OFFICE EQUIPMENT

• Multi-Line Telephone

• Computer

• Fax

• Copier

• Scanner

• Paper Shredder

• Paper cutter

• Binding Machine

• Plan Set Stapler

• Conference Phone

• Plotter (scanning printing, used for construction plan sets)

FIELD/TRADE EQUIPMENT

• Ladder (0-15%)

• Truck/Auto (15-45%)

• Shovel/Rake/Mop (0-15%)

• Hand/Power Tools (0-15%)

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Additional Notes: Light cleaning in office may be required when needed. When visiting jobsite, PPE will be required (Hard hat, pants, boots, Safety Vest)